Admissions to Year 7

Pupils will be admitted at age 11 (Year ) without reference to ability or aptitude. The number of intended admissions (for the year commencing September 2017) will be ninety eight (98) and this number will be admitted in each subsequent year.


Where applications for admission into Year 7 exceed the number of places available, places will be offered in accordance with the following criteria.

  1. Children in Public Care (Looked After Children – including children who have previously been ‘looked after’ and then later subject to an adoption, residence, or special guardianship order. A ‘looked after’ child is a child who is:
    • In the care of a local authority, OR,
    • Being provided with accommodation by a local authority in the exercise of their social services functions.
  2. Where the child has a sibling on roll at Winchcombe at the time he or she will be joining the school. A sibling is “a brother or sister, half-brother or sister, adopted brother or sister, step brother or sister, or the child of the parent/carer’s partner, and in every case, the child must be living in the same family unit at the same permanent address”.
  3. Children with the strongest geographical claim, measured in a straight line from the Ordnance survey point of the child’s home address (including flats) to the Ordnance survey point of the school, using the Local Authority’s computerised measuring system, with those living closer to the school receiving the higher priority.

Where any particular category at point 1-2 above is oversubscribed, or in the event of a tie between two or more children when applying criterion 3 (strongest geographical claim based on straight line distance) where there are not enough places available to offer all children a place at the school, a process of random allocation will be followed by the Governing Body.


Parents whose application for a place at the school has been unsuccessful have the right of appeal to an independent Appeal Panel. Appeals, which should be in writing on the official form, should be sent to the school for the attention of the Clerk to the Governors.

Appeals will be conducted in accordance with the current Code of Practice for School Admission Appeals. Parents, whose appeals have been unsuccessful, may only apply for a further appeal for the same academic year if there has been a significant or material change in their circumstances. Parents may then appeal in each following academic year but only once in each year.

Please see below for the complete appeals timetable.

Pupils with Statements of SEN

We will offer places to children with statements of SEN that name the school. These pupils are not subject to our oversubscription criteria.

Waiting Lists

If the school is oversubscribed, a waiting list will be held. The waiting list will be held for (at least) the first school term (i.e. until October half-term), and prioritised according to the school’s over-subscription criteria.

Fair Access Protocols

Winchcombe School has signed up to the In-Year Fair Access Protocols held by the Local Authority. Should a vulnerable child within these Protocols require a place at the school, they will take precedence over any child on the waiting list.

In-Year Admissions

In-Year applications are all those made outside the normal round of admissions for children of compulsory school age i.e. those applications made during the academic year for a school place in Year 7 through to Year 11. In-year applications for 2013 – 14 and beyond will no longer be dealt with by the Local Authority. To apply for a place at Winchcombe School, parents/carers should, therefore, contact the school directly in the first instance. The school, however, will liaise closely with the Local Authority providing information in relation to current vacancies in the school.

For further information regarding in-year applications please see below.


Transport to the school is provided from the surrounding villages by Marchants Bus Company (Tel: 01242 257714). Transport from Cheltenham is also provided by Marchants Bus Company

Admission Appeals Timetable for entry into Year 7 in September 2017

Date for ActionProcedureAction By
Monday 31st October 2016Closing date for the Common Application Form (CAF) to be with the LA, by post or online.Parents/Guardians
Wednesday 1st March 2017National School Allocation Day. LA notifies parents of their allocated school if they have returned the CAF, where possible at one of their stated preferred schools.LA
Friday 10th March 2017Deadline for returning the school place form to the LA accepting the offered place or requesting reconsideration of a place at their preferred shcool.Parents/Guardians
After Wednesday 29th March 2017Parents are notified of the outcome of their request for reconsideration.LA
By Wednesday 12th April 2017Closing date for return of reconsideration reply forms to the LA. It is wise to accept the offered place as this does not prevent you from appealing for other schools or accepting a place at another school if offered. Parents/Guardians
From Monday 24th April 2017Appeal application forms may be requested from Winchcombe School office if you were not offered a place as the school is full.Parents/Guardians
By Wednesday 26th April 2017Deadline for sending Admission Appeal Application forms to Winchcombe School. Forms received after this date will have an appeal hearing but may have to wait much longerParents/Guardians
The appeal hearings – Heard by 28th June 2017
Appeal hearings will be arranged by the school within 40 school days of the date for submitting appeals and parents/guardians notified of their hearing date at least 10 school days in advance.
Admission Appeal hearings will take place during the day.
Admissions Authority
– task delegated to an Independent Clerk to the Appeals Panel

After 26th April 2017 onwardsIf your appeal is due to a late application for the normal Year 7 entry in September, appeals will be heard within 30 school days of the 26th April.

Information Regarding In-Year Admissions

Any application for a school place made after 31st October 2015, if no school place has been offered.

Action by: Parents/Guardians must send in a CAF to the LA as soon as posible

From 31st October 2016 onwards, if no school place has been offered.

Action by: Parents/Guardians

Parents should also contact the school of their choice to get further information on the process.

Action by: Parents/Guardians

For applications after the end of the summer term, the school will ask you to complete a Common Application Form (CAF) for in-year admissions (available here ,this different from the regular CAF). The school keeps this form and sends a copy to the LA for them to register your child as seeking a school place.

Action by: School/Parents/Guardians

If the school does not have a place and you wish to appeal for one, the school will give you an application form and information about appeals.

Action by: School/Clerk to the Governors

If early enough, your appeal will be heard with the main appeals, completed by 28th June 2017.  After these have taken place, your appeal will be arranged within 30 school days following           receipt of the completed application form.  A date will be set at the top of the application form for its return to Winchcombe School

Action by: Independent Clerk to the Appeals Panel

A letter inviting you to an appeal hearing will be sent to you at least 10 school days before the set date.  This letter will also give you a deadline date for forwarding any late supporting documents.