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Attendance & Absence

Stage 1: The Parent/Guardian

Please telephone or send notification via schoolcomms before 9:00 am on the first day of absence and provide written confirmation for all appointments during school time. We ask for at least two weeks’ notice if you wish to request permission for leave of absence from school. All such term time absences are purely at the discretion of the Headteacher and only in exceptional circumstances. The Attendance Officer will contact home by telephone where no reason has been given for absence.

    • A notification will be sent shortly after the phone call
    • If the pupil is sill absent on the 3rd day of the week we will make contact again
    • After one week a letter will be sent home, after a further week a reminder notification will be sent
    • If no response is received the absence will be recorded as unauthorised on the pupils record

Stage 2: The Head of House

The Attendance Officer and HOH will meet to discuss issues for students in their house groups.

The Attendance Officer will run regular reports on the different cohorts within each house group.

Student attendance will be checked daily and monitored at 8 sessions missed, then 16, then 24.

The Tutor will meet with pupils who have missed 8 sessions of school.

There will be an Encouraging Good Attendance Assembly for pupils who have missed 16 sessions of school.

The Attendance Manager or Head of House and the Attendance Officer will meet with pupils who have missed 24 sessions of school.

For long term attendance issues parents/guardians will be invited to a meeting to discuss ways of improving attendance. In severe cases we will involve our Education Welfare Officer.

Stage 3: Rewards

  • At the end of each half term [6 terms] the Tutor Group with the highest attendance in each House will receive cake on the last day of term
  • At the end of each term [3 terms] the Tutor Group with the highest attendance in the school will receive an additional reward (usually chocolate/sweet based) on the last day of term
  • A percentage attendance report will be run at the end of each term [6 terms]
  • 100% attendance will gain 20 house points, 99% will gain 10 house points, and 98% will gain 5 house points. All these pupils will be issued with certificates celebrating their achievement.
  • At the end of the summer term all pupils in KS3 and all pupils in KS4 with 100%, 99% and 98% will be entered into a prize draw. There will also be a prize draw for pupils with the most improved attendance.

Stage 4: Sanctions

  • Every 3 lates in a term will result in an after school detention.
  • Concerns regarding lateness will be discussed with the Tutor/Head of House. Continued persistent lateness will result in the pupil making up the time lost during lunch and break times. A letter will be sent home detailing the full amount of time missed from school.
  • 20 unauthorised absences in a row or 28 in an academic year could lead to prosecution.
  • The school will send a penalty warning letter for unauthorised holiday and request a penalty notice without further warning, for further unauthorised absences from school.

Report an absence

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Notes & Guidance:

Parents need to register for School Gateway with the same email address and mobile number that the school has stored in SIMS.

If two parents are sharing an email address only one of them can use that email to register for School Gateway.

Once registered a parent will be sent a four-digit PIN which they will need to use to login. This PIN will be sent to the mobile number which they registered with.

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Winchcombe News

Winchcombe News

Latest Winchcombe News

The regular newsletter has become The Winchcombe News, a periodic publication which will be available throughout the year. Please note publication times may vary depending upon activities associated with the School.

D of E

Duke of Edinburgh’s Award Scheme

Useful Information

The Duke of Edinburgh’s Award scheme enables a young person to develop their mind, body and soul in a non-competitive environment. It has the ability to elevate self-confidence, skills and aspirations should never be underestimated.

The object is to provide an introduction to worthwhile leisure activities and voluntary services; as a challenge to the individual to discover the satisfaction of achievement.

Here at Winchcombe School we are very committed to the Duke of Edinburgh Award scheme and undertake a range of activities throughout the school year, all leading to the achievement of an Award that is recognized by Universities and employers alike.

Enrolment is open to pupils moving into Years 9 and 10 for the DofE Bronze scheme which starts in September. Pupils must have reached their 14th birthday by 31st January to be eligible for that year.

Once successful at bronze level, pupils have the opportunity to carry onto their Silver award if they so wish.

During the courses, students will be expected to attend weekly meetings after school and will develop their experience in the following areas:

  • Self-confidence and independence
  • Learning new skills
  • Helping the community/volunteering
  • First Aid
  • Sporting Activity
  • Learning map-reading/compass skills
  • Camping (outdoor survival skills
  • Team Building

Unfortunately, Gloucester County Council are no longer funding this scheme and therefore Winchcombe School have set up its own ‘Directly Licensed Centre’ which means there will be a charge to cover the cost for activities and expeditions. An initial payment is taken in September to cover registration fees, all training and practice walks. There will be a further charge for their expedition which takes place in July.

For further information, please contact Mrs Russell via email (

Future Steps
Safeguarding Information

Safeguarding Information

This page provides informational videos, leaflets and link to external website to empower you with knowledge to help your children stay safe and healthy. If you have read an interesting article you believe would be beneficial to others via this page please contact us here.


This is a resource offers advice and explores strategies to support the issues resulting from sexting incidents.

Online Grooming


Kayleigh’s Love Story is as a warning to young people, both girls and boys, about the dangers of speaking to people they don’t know online.

Cyber Bullying


Kayleigh’s Love Story is as a warning to young people, both girls and boys, about the dangers of speaking to people they don’t know online.

Radicalisation and Extremism

A website providing practical advice and support to help all individuals with an interest in keeping children safe from the dangers of extremism.

Online Presence


Consequences is a film from CEOP that enables children to understand that they need to be just as protective of their personal information online, as they are in the real world.

Self Harm


An expert explains why young people may self-harm, and describes some of the different forms it can take on.

Stay Safe Online website

UK Safer Internet offers tips, advice, guides and resources to help keep your child safe online

Internet matters website covers various issues and offers advice on how to keep children safe online.

GCC Safeguarding Resources

Links and contact information for safeguarding issues provided by Gloucstershire County Council.

The Child Exploitation and Online Protection Command

The Child Exploitation and Online Protection Command, or CEOP Command, is a command of the UK’s National Crime Agency and is tasked to work both nationally and internationally to bring online child sex offenders, including those involved in the production, distribution and viewing of child abuse material,  to the UK courts.


Thinkuknow education programme website

Thinkuknow is an education programme from the National Crime Agency’s CEOP Command.

Bullying information and guidance website

The BullyingUK website offering advice and guidance on various aspects of bullying and how to tackle it.

GOV.UK Stay Safe Guidance

Advice for the public on the steps they can take to keep themselves safe in the rare event of a firearms or weapons attack.


BBC website: To Help You Own It! Find Out More About Online Safety.

GOV.UK FGM Information

GOV.UK collection of documents to raise awareness of female genital mutilation (FGM) and provide advice on preventative measures.

Privacy Notices

Privacy Notices

To view the our Privacy Notices, please click the required link below for detailed information.

Pupil Information on Personal Data

Parent Information on Pupil Data

Parent Information on Personal Data

Governors Trustees & Volunteers

Parents Forum